Deskripsi Pekerjaan
Are you a professional, organized, and friendly individual looking to make a great first impression? Hong Seng Assembly is seeking a dedicated Receptionist to join our fast-paced office environment in Butterworth, Penang. As the face of our company, you will play a pivotal role in ensuring our office operations run smoothly and that every visitor, client, and employee feels welcomed.
In this role, you will manage the front desk, handle high-volume calls, oversee administrative tasks, and coordinate courier services with precision. We are looking for someone who thrives in a collaborative atmosphere and possesses exceptional communication skills. If you are detail-oriented and enjoy managing multiple priorities in a professional setting, we invite you to apply.
Tanggung Jawab
- Manage the front reception area, ensuring a clean, professional, and welcoming environment for all guests.
- Answer, screen, and route incoming phone calls with a courteous and professional demeanor.
- Greet and register visitors, issuing visitor badges and notifying appropriate personnel of arrivals.
- Coordinate incoming and outgoing courier services, mail distribution, and office deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Assist with administrative duties such as filing, data entry, document scanning, and meeting room scheduling.
- Manage office supply inventory and report shortages to the management team.
- Support various departments with clerical tasks to ensure daily operations remain on track.
Kualifikasi
- Minimum SPM, STPM, or Diploma in Business Administration, Office Management, or a related field.
- Proven experience as a Receptionist, Front Office Representative, or similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills in English and Bahasa Malaysia; ability to speak Mandarin is an added advantage.
- Strong organizational and multitasking abilities with a keen eye for detail.
- Ability to maintain composure and professionalism under pressure.
- Punctual, reliable, and possess a proactive work ethic.
- Customer service-oriented mindset with a helpful and positive attitude.