Deskripsi Pekerjaan
We are seeking a professional and highly organized Receptionist to join the dynamic team at Aki Media in Kuching, Sarawak. As the first point of contact for our office, you will play a key role in creating a welcoming atmosphere while providing essential administrative support that keeps our operations running smoothly. This is an exciting opportunity to be part of a fast-paced media environment where your contributions will directly impact daily workflows and project success.
In this role, you will handle a variety of administrative tasks including preparing meeting minutes, managing incoming and outgoing emails, creating quotations, coordinating tender submissions, and performing other ad hoc duties as assigned. You will collaborate closely with different departments to ensure seamless communication and efficient document management. The ideal candidate is proactive, detail-oriented, and able to thrive in a multitasking setting.
This full-time position offers a competitive salary package ranging from RM 1,800 to RM 2,100 per month, commensurate with experience and qualifications. Join a supportive work culture that values initiative and reliability. If you are ready to take the next step in your administrative career and contribute to a growing media company, we encourage you to apply today.
Tanggung Jawab
- Greet and welcome visitors, clients, and team members with a professional demeanor
- Manage incoming phone calls and route them to the appropriate personnel
- Take accurate minutes during internal and project meetings, and distribute them in a timely manner
- Prepare, format, and proofread correspondence, emails, memoranda, and other documents
- Assist in the preparation and follow-up of quotations and proposals for clients
- Support tender coordination, including document compilation, submission tracking, and deadline management
- Maintain office supplies inventory, anticipate needs, and place orders as necessary
- Perform general administrative duties such as filing, scanning, scheduling appointments, and other ad hoc tasks assigned by management
Kualifikasi
- Diploma or equivalent qualification in Administration, Office Management, or a related field
- Minimum of 1 year of experience in a receptionist, administrative, or office support role
- Excellent verbal and written communication skills in English and Bahasa Malaysia
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Attention to detail and problem-solving aptitude
- Ability to work both independently and as part of a team
- Professional appearance and a positive, service-oriented mindset