Deskripsi Pekerjaan
Are you a highly organized and detail-oriented professional looking for a rewarding career in administration? Our client, a well-established company located in the West Region, is seeking a proactive and polished Receptionist & Admin Assistant to become an integral part of their thriving HR team.
This role goes beyond traditional front desk duties. You will be the welcoming face of the organization while providing essential administrative backbone to the HR department. Your work will ensure the seamless tracking of employee data, smooth onboarding processes, and efficient daily operations. To make your commute easier, the company offers convenient door-to-door transport for its employees, allowing you to focus on your career without the stress of travel.
If you are proactive, possess a strong service mindset, and are ready to contribute to a supportive team environment, this is the perfect opportunity to elevate your career.
AlwaysHired is an equal opportunity recruitment firm. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Tanggung Jawab
- Serve as the first point of contact, welcoming visitors, managing the reception area, and handling incoming calls with a professional demeanor.
- Provide comprehensive administrative and operational support to the HR teams, ensuring smooth and accurate data tracking across various HR systems.
- Prepare and organize onboarding documentation, employee files, and HR correspondence to support the full employee lifecycle.
- Coordinate meeting schedules, room bookings, and travel arrangements for the HR department.
- Monitor office supplies inventory, place orders when necessary, and maintain a tidy and functional office environment.
- Assist in the planning and execution of company events, town halls, and team-building activities.
- Handle incoming and outgoing mail, courier services, and maintain an efficient digital and physical filing system.
- Support ad-hoc administrative projects and tasks as assigned by the HR Manager.
Kualifikasi
- Diploma in Business Administration, Human Resources, or a related field is preferred.
- Minimum 1-2 years of experience as a Receptionist, Admin Assistant, or in a similar administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with HR software and data entry systems.
- Excellent verbal and written communication skills in English; ability to interact with individuals at all levels.
- Strong sense of responsibility, initiative, and an eye for detail.
- Ability to handle sensitive information with strict confidentiality and discretion.
- A positive, can-do attitude, professional appearance, and strong time-management skills.
- Must be willing to work in the West Region. Company transport is provided from designated locations.