Deskripsi Pekerjaan
Join the dynamic team at Nanyang Tech as our Receptionist cum Admin. We are seeking a detail-oriented and welcoming professional to be the face of our company and a vital support to our operations. In this pivotal role, you will manage front desk operations while providing essential administrative support to the management team.
We pride ourselves on a supportive work environment that offers flexible arrangements and clear pathways for career growth. You will handle everything from managing incoming calls and emails to scheduling appointments and maintaining office supplies. As a key member of our operations team, you will assist in organizing company events, preparing meeting materials, and ensuring the office runs smoothly. This is an excellent opportunity for someone looking to grow their career in a leading tech firm in the heart of Singapore.
Tanggung Jawab
- Manage the front desk reception area, greet visitors professionally, and handle incoming calls with a polite and helpful demeanor.
- Handle email correspondence, route messages promptly, and prepare meeting agendas and minutes.
- Coordinate and schedule appointments, meetings, and travel arrangements for the management team.
- Maintain office inventory, order stationery, supplies, and equipment as needed, and track expenses.
- Assist in the preparation of reports, presentations, and internal documents using MS Office.
- Process incoming and outgoing mail, courier services, and financial documents accurately.
- Support HR activities such as onboarding new staff and maintaining employee records and filing systems.
- Ensure a clean, organized, and welcoming environment for clients and colleagues at all times.
Kualifikasi
- Minimum GCE 'O' Level or Diploma in any field.
- Proven experience in a receptionist or administrative support role is preferred.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and the ability to manage time effectively.
- Ability to multitask and prioritize tasks in a fast-paced, tech-driven environment.
- Pleasant and approachable demeanor with a strong customer-service oriented mindset.
- Familiarity with basic office equipment (printer, scanner, fax machine).