Deskripsi Pekerjaan
We are looking for a dynamic and organized professional to join our team in Bukit Mertajam, Penang as a Receptionist cum Admin & Conveyancing Clerk. This is a unique dual-role opportunity that combines the essential duties of a front-office receptionist with the specialized administrative support required in the conveyancing sector. If you have a strong background in office management and are interested in the legal field, this is the perfect role to advance your career.
In this position, you will be the face of our organization, ensuring a welcoming environment for all visitors while managing critical administrative workflows. You will assist the legal team with document preparation, file management, and client correspondence, ensuring compliance with standard office and legal procedures. We value attention to detail, efficiency, and a proactive attitude in a fast-paced work environment.
Tanggung Jawab
- Manage the front desk reception, including greeting visitors, answering multi-line phone systems, and directing inquiries appropriately.
- Perform general administrative duties such as data entry, filing, photocopying, and maintaining office supplies inventory.
- Assist in conveyancing tasks including drafting basic legal letters, preparing case files, and indexing documents.
- Coordinate schedules, appointments, and meetings for senior management and legal practitioners.
- Maintain a clean and professional reception area and common office spaces.
- Liaise with external parties, including clients and solicitors, to ensure smooth communication.
- Handle incoming and outgoing mail, courier services, and other logistics efficiently.
Kualifikasi
- Minimum SPM or Diploma in Business Administration, Secretarial Studies, or Law.
- Previous experience in a law firm or conveyancing agency is highly preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Strong written and verbal communication skills in English and Bahasa Malaysia.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- High attention to detail and integrity when handling confidential documents.
- Able to work independently as well as part of a team.