Deskripsi Pekerjaan
Join our dynamic team at PT Geluran Adikarya as a Director Secretary and become an integral part of our executive support system. In this pivotal role, you will serve as the primary point of contact for our Board of Directors (BOD), ensuring seamless communication and efficient operations. You will be responsible for coordinating complex schedules, managing executive appointments, and preparing comprehensive travel documentation for both BOD and staff members.
Your expertise will be essential in maintaining the highest standards of administrative excellence, including drafting correspondence, organizing meetings, and managing confidential information with discretion. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. You will play a crucial role in supporting our leadership team to achieve their strategic objectives while maintaining a professional and productive work atmosphere.
This position offers an excellent opportunity for professional growth and development within a reputable organization. If you possess strong interpersonal skills, proficiency in office software, and a proactive approach to problem-solving, we encourage you to apply and contribute to our continued success.
Tanggung Jawab
- Coordinate and manage complex schedules for Board of Directors and senior staff members
- Prepare and process comprehensive travel documentation, including visas, itineraries, and accommodation arrangements
- Manage executive appointments, meetings, and calendar coordination
- Assist in preparing confidential reports, presentations, and correspondence
- Maintain accurate records and filing systems for important documents
- Act as a liaison between the BOD and various departments to ensure effective communication
- Handle sensitive information with discretion and maintain strict confidentiality
- Provide administrative support for special projects and events as required
Kualifikasi
- Minimum of 2-3 years of experience as an Executive Secretary or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills with attention to detail
- Strong written and verbal communication skills in both Indonesian and English
- Ability to manage multiple priorities and work under pressure
- Professional demeanor with strong interpersonal skills
- Experience with calendar management and travel arrangements
- Knowledge of business etiquette and professional protocol