Deskripsi Pekerjaan
Pantiasa is looking for a dedicated and professional Secretary to the General Manager to join our dynamic team in Bintulu, Sarawak. In this pivotal role, you will serve as the right hand to the General Manager, ensuring seamless day-to-day operations and high-level administrative support. We value discretion, organization, and proactive problem-solving in our work environment.
As the Secretary to the GM, you will be responsible for managing the executive's schedule, coordinating complex meetings, and acting as a primary point of contact for internal and external stakeholders. Your ability to handle confidential information with integrity and your proficiency in office management will be key to your success in this role. We offer a professional setting where your organizational skills will directly contribute to the efficiency of our management team.
If you are an experienced administrative professional seeking a challenging role in Sarawak, we encourage you to apply.
Tanggung Jawab
- Manage and organize the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with high attention to detail.
- Act as the primary gatekeeper for the GM, screening calls and emails to ensure effective time management.
- Coordinate internal and external meetings, take accurate minutes, and distribute action points to relevant parties.
- Handle confidential information with the utmost discretion and maintain strict data privacy.
- Assist with general office administration duties to ensure a smooth and efficient workflow.
- Manage expense reports and prepare travel itineraries for the executive team.
Kualifikasi
- Diploma or Bachelor’s degree in Business Administration, Secretarial Science, or a related field.
- Proven experience working as a Secretary, Executive Assistant, or in a similar administrative role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Ability to work independently and prioritize tasks effectively without constant supervision.
- Fluency in English and Bahasa Malaysia is preferred.