Deskripsi Pekerjaan
Are you an organized professional with a keen eye for detail? Thomson Medical is seeking a highly motivated Senior Administrative Assistant to join our Quality & Risk Management team in Novena. In this pivotal role, you will be the backbone of our operations, ensuring that our healthcare standards remain world-class through diligent coordination and administrative excellence.
As a Senior Administrative Assistant, you will play a crucial role in maintaining the integrity of our quality systems. You will collaborate closely with various stakeholders to facilitate training sessions, coordinate internal audits, and manage comprehensive reporting processes. If you are passionate about process improvement, risk mitigation, and providing high-level support in a fast-paced medical environment, we would love to hear from you.
Tanggung Jawab
- Coordinate and schedule mandatory staff training programs and workshops.
- Assist in the preparation and execution of internal quality and safety audits.
- Manage meeting minutes, agendas, and documentation for Risk Management committee meetings.
- Prepare accurate monthly and quarterly reports regarding quality metrics and safety incidents.
- Oversee recognition programs to promote staff engagement and adherence to quality standards.
- Maintain and organize departmental filing systems and documentation in compliance with regulatory requirements.
- Liaise with various internal departments to ensure smooth operational workflows.
Kualifikasi
- Diploma or Degree in Business Administration, Healthcare Management, or a related field.
- Minimum 3-5 years of experience in an administrative support role, preferably within a healthcare or clinical setting.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and document management software.
- Exceptional verbal and written communication skills with a focus on professional correspondence.
- Proven ability to manage multiple competing priorities in a fast-paced environment.
- Detailed-oriented mindset with a strong commitment to accuracy and data integrity.
- Knowledge of quality management standards or risk assessment procedures is highly advantageous.