Deskripsi Pekerjaan
Are you a detail-oriented professional seeking a challenging and rewarding career in the healthcare sector? National University Hospital (NUH) is currently looking for a highly organized and proactive (Senior) Executive Assistant / Associate Executive, Medicine to join our esteemed team. This is an exciting opportunity to broaden your horizons in a diverse role within a skilled and supportive team environment.
In this position, you will play a pivotal role in supporting our senior medical executives, ensuring their schedules run smoothly and that administrative operations are conducted with the highest level of efficiency. You will be the right hand to leadership, managing complex schedules, coordinating high-level travel, and acting as a key liaison between internal departments and external stakeholders. We offer competitive rewards and a dynamic workplace where your organizational skills will make a tangible impact on patient care and hospital administration.
Tanggung Jawab
- Provide comprehensive administrative support to senior medical executives and directors, including calendar management, scheduling, and meeting coordination.
- Coordinate complex domestic and international travel arrangements, including flight bookings, visa processing, and hotel accommodations.
- Prepare, edit, and distribute high-level correspondence, presentations, reports, and briefing papers with a focus on accuracy and confidentiality.
- Act as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and inquiries professionally.
- Assist in the organization of conferences, seminars, and hospital events, including agenda setting and minute-taking.
- Manage project-related documentation and ensure the timely submission of required administrative reports.
- Perform general office duties, including filing, data entry, and management of office supplies and expenses.
Kualifikasi
- GCE 'O' and 'A' Levels or equivalent professional qualifications.
- A minimum of 3 to 5 years of experience as an Executive Assistant in a senior or executive capacity, preferably within a healthcare or corporate environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Excellent verbal and written communication skills in English.
- Proven ability to prioritize tasks, manage time effectively, and work independently in a fast-paced, high-pressure setting.
- High level of discretion and integrity when handling sensitive and confidential information.
- Relevant certificate in Secretarial Studies or Executive Administration is an advantage.