Deskripsi Pekerjaan
Are you a highly organized professional looking to make a meaningful impact in the healthcare sector? The National University Cancer Institute, Singapore (NCIS) is seeking a dedicated Senior / Executive Assistant to join our dynamic Operations and Administration team. In this role, you will be the backbone of our administrative functions, supporting high-level clinicians and management in delivering world-class cancer care and innovation.
You will play a pivotal role in streamlining operational workflows, facilitating inter-departmental communication, and ensuring that our office environment remains efficient and patient-focused. If you thrive in a fast-paced environment and are passionate about process improvement and healthcare excellence, this is the perfect opportunity to advance your career with one of Singapore's leading healthcare institutions.
Tanggung Jawab
- Provide comprehensive administrative and secretarial support to the NCIS senior management and clinical leadership teams.
- Manage complex calendars, coordinate meetings, and prepare meeting minutes, reports, and presentation materials.
- Oversee departmental operational workflows to ensure compliance with institutional policies and healthcare standards.
- Lead and support process improvement initiatives to enhance administrative efficiency and patient service delivery.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Coordinate travel arrangements, expense claims, and procurement requests for the department.
- Assist in the organization of medical conferences, workshops, and departmental events.
- Maintain accurate filing systems and electronic databases to ensure data integrity and confidentiality.
Kualifikasi
- Diploma or Degree in Business Administration, Healthcare Management, or a related field.
- Minimum 3-5 years of experience in an executive assistant or administrative role, preferably in a healthcare or clinical setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Strong analytical and problem-solving skills with a keen eye for operational detail.
- Ability to multitask in a high-pressure environment while maintaining a high degree of discretion and professionalism.
- Proactive mindset with the ability to take initiative and work independently with minimal supervision.
- Prior experience with project management or process re-engineering tools is an added advantage.