Deskripsi Pekerjaan
Are you a highly organized professional with a knack for streamlining complex workflows? Outsourced Quality Assured Services Inc. is seeking a Senior Executive & Operations Coordinator to join our high-performing team. In this pivotal role, you will act as the operational backbone for our client projects, ensuring that daily business functions run seamlessly and efficiently.
We are looking for a tech-savvy individual who thrives in a fast-paced environment and possesses the maturity to handle executive-level support tasks. If you have a proactive mindset, exceptional communication skills, and the ability to anticipate needs before they arise, we want to hear from you. This is a dayshift position based in Quezon City, offering a stable career path with an industry-leading outsourcing provider.
You will play a critical role in bridging the gap between executive strategy and daily execution, ensuring that all project deliverables meet our high standards of quality and timeliness.
Tanggung Jawab
- Serve as the primary point of contact for executive leadership, managing calendars, communications, and project documentation.
- Oversee daily operational workflows to ensure efficiency and alignment with client project objectives.
- Monitor and report on project KPIs, identifying bottlenecks and implementing process improvements.
- Prepare comprehensive reports, presentations, and correspondence for senior stakeholders.
- Coordinate cross-functional tasks between departments to ensure seamless project delivery.
- Maintain organized digital filing systems and operational records in accordance with company standards.
- Support the implementation of new software tools and internal systems to improve team productivity.
Kualifikasi
- At least 3-5 years of experience in executive assistance, operations coordination, or office management.
- Exceptional proficiency in Microsoft Office Suite, Google Workspace, and project management software (e.g., Trello, Asana, or ClickUp).
- Strong analytical skills with the ability to interpret data and make informed operational decisions.
- Excellent command of written and spoken English.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Highly proactive, organized, and capable of managing multiple priorities under minimal supervision.
- Bachelor’s degree in Business Administration, Management, or a related field preferred.