Deskripsi Pekerjaan
Join the U.S. Embassy Jakarta as a USEFM Administrative Management Assistant and become an integral part of our diplomatic mission. This pivotal role demands exceptional organizational skills and proactive support to ensure seamless operations across our legal and administrative departments. You will be evaluated against rigorous standards in this vacancy announcement and may undergo pre-employment screening to verify your qualifications.
As the backbone of our office, you'll manage critical documentation, coordinate high-level meetings, and maintain efficient communication channels. The ideal candidate thrives in dynamic environments, demonstrating cultural sensitivity and meticulous attention to detail while supporting diplomatic protocols and international relations objectives.
This position offers a unique opportunity to contribute to U.S.-Indonesia relations while developing valuable administrative expertise in a multicultural setting. If you possess strong leadership potential and a commitment to excellence, we invite you to apply.
Tanggung Jawab
- Manage and maintain official correspondence, records, and filing systems
- Coordinate calendars, schedules, and logistics for senior staff and meetings
- Prepare and edit official documents, reports, and presentations
- Oversee procurement of office supplies and equipment
- Act as primary liaison between departments and external stakeholders
- Support event planning and diplomatic protocol coordination
- Monitor budget allocations and expense reporting compliance
- Implement administrative policies and procedures
Kualifikasi
- Bachelor's degree in Business Administration, Law, or related field
- Minimum 3 years administrative management experience
- Proficiency in Microsoft Office Suite and document management systems
- Fluency in English and Bahasa Indonesia (written and verbal)
- Strong organizational and multitasking abilities
- Knowledge of diplomatic protocols and international relations
- Valid Indonesian work permit
- Clean background check and security clearance